SARS-ready documents
Tax invoices with 15% VAT for registered vendors, standard invoices for everyone else, and correct credit notes.
Quoting, jobs and invoicing for trade businesses
Send the quote. Win the job. Get paid.
EasyKwote takes every job from quote to payment in one app. Quote on WhatsApp, let clients accept online, schedule the work and invoice the moment it's done.
- SARS-compliant tax invoices
- Send on WhatsApp or email
- Card, Instant EFT and EFT
What it solves
Less admin after hours. Fewer jobs and payments slipping through.
Most trade businesses lose money in the gaps between steps: the quote nobody followed up, the job nobody invoiced, the payment nobody chased. EasyKwote closes those gaps.
Quotes go out and never get answeredClients forget, and owners are too busy to chase.
Automatic quote follow-upsSee when a quote is opened. Polite reminders go out after a set number of days, during business hours, and stop as soon as the client responds.
Approvals get lost in WhatsApp threadsAnd later nobody agrees on what was approved.
Online acceptance with a recordClients accept, decline or ask for changes from a link. Their name, the time and the exact quote are saved.
Finished jobs that never get invoicedEspecially when someone else did the work.
Jobs that flow into invoicesSchedule work from an accepted quote. When the job is marked done, it appears under "Ready to invoice" with the quote lines already filled in.
Chasing payments and checking proof of paymentEFTs arrive late, with the wrong reference, or not at all.
Pay now links and remindersInvoices carry a Pay now button for card, Apple Pay, Google Pay and Instant EFT through your own Yoco account, plus your banking details with the invoice number as reference.
Disputes about the work doneWithout evidence, it's your word against theirs.
Job reports with photos and sign-offNotes, before-and-after photos and the client's signature go into a job report that's sent with the invoice.
Features
Everything from quote to payment, on your phone or computer.
Professional quotes and invoices
Build a quote from your saved items in a few taps. VAT is calculated per line and every document follows SARS requirements.
- Tax invoice or standard invoice, based on your VAT status
- Your logo, colours and banking details on every document
- Turn an accepted quote into an invoice in one tap
- Credit notes linked to the original invoice
Follow-ups that run themselves
Your home screen shows which quotes need a nudge today, which jobs are ready to invoice and which invoices are overdue.
- Follow-ups by email automatically, or by WhatsApp in one tap
- High-value quotes flagged first
- Overdue invoice reminders
- Stops the moment a client accepts or declines
Jobs and your team
Schedule work, assign it and track it to completion. Technicians see only their own jobs, without prices or banking details.
- Today, upcoming and ready-to-invoice views
- Photos, notes, extra work and client sign-off on site
- Keeps working without signal and syncs when you're back online
- Owner review before anything is invoiced
Know what's coming in
See money received or invoiced each month, over the last 12 months or the SA tax year, with each month's VAT ready for your return.
- Monthly income at a glance
- VAT per month for your VAT201
- Top clients by value
- Export for your accountant
How it works
One workflow, from first quote to final payment.
Quote
Pick saved items, add your notes and send on WhatsApp or email.
Accept
Your client opens a link and accepts. No app or login needed.
Schedule
Choose the date, time and who's doing the work.
Complete
Capture photos, notes and the client's sign-off on site.
Invoice
Turn the job into an invoice, with the job report attached.
Get paid
By card, Instant EFT or EFT. Reminders follow up on late payments.
Made for South African businesses
Compliant, local and built around how you work.
WhatsApp built in
Send quotes, appointment confirmations and reminders where your clients already are.
Payments to your account
Card and Instant EFT go through your own Yoco account straight to your bank. We never hold your money.
Rand pricing
Plans priced in rand, with no contract and no cancellation fee.
Light on data, works offline
Small pages and compressed photos. Without signal, your work saves on the phone and syncs later.
POPIA-aligned
Client details are protected, marketing consent is recorded, and you can export your data at any time.
Pricing
Simple monthly plans. Cancel any time.
Founder offer: 60 days free, and the price you subscribe at stays locked for as long as you're a customer.
Starter
R99 /month
- 20 invoices a month
- Unlimited quotes
- Jobs, photos and job reports
- Pay now links and EFT details
- Send from your own WhatsApp
Most popular
Pro
R199 /month
- 100 invoices a month
- Everything in Starter
- Automatic follow-ups and reminders
- Recurring invoices
- Quick invoice from a typed or spoken note
Business
R399 /month
- Unlimited invoices
- Everything in Pro
- Team access
- Export for your accountant
- Priority support
Additional businesses are R79 a month each.
FAQ
Common questions
Do you handle my clients' payments?
No. Card and Instant EFT payments go through your own Yoco account and settle directly to your bank. EFT payments go straight into your account. EasyKwote only records that the invoice has been paid.
I'm not VAT registered. Can I use EasyKwote?
Yes. Your documents are issued as standard invoices without VAT. When you register for VAT, switch it on and your documents become tax invoices.
Do my clients need to download an app?
No. They receive a link by WhatsApp or email and accept quotes or pay invoices in their browser.
Does it work without signal?
Yes. Your work saves on the phone and syncs automatically when you're back online. Photos are compressed before upload to save data.
Can my team use it?
Yes. Technicians see only the jobs assigned to them, without prices or banking details. They capture photos, notes and the client's sign-off, and you review before invoicing.
Can I cancel?
Yes, at any time and without a fee. You can export your documents and data before you go.
Early access
Join the first 100 businesses on EasyKwote.
We're onboarding a limited group of South African trade businesses first.
- 60 days free, no card required
- Founder pricing locked for as long as you stay
- Direct input into what we build next